European Hospital Network Uses Data Capture Soluton to Digitize Records with Ephesoft

Advanced solutions integrator Youston develops user-centric data capture solution to digitize records for AZ Nikolaas Belgium hospital network

AZ Nikolaas was looking for a solution to digitize over three million documents annually, representing tens of thousands of patient files, while capturing multiple information fields into its databases. “The software needed to be flexible, easy to enhance by our IT staff and easy to use,” explains Stefan Van de Brouk, Managing Director of AZ Nikolaas.  “Next to these technical requirements, the implementation had to fit smoothly into the current business processes without causing any disruption.”

The winning proposal made by Youston nv was based on a combination of Ephesoft Transact software and Youston’s “best practices” tackling the whole digitizing process, starting from the preparation and organization of paper documents for scanning to the export of the extracted medical information from Ephesoft to the hospitals source systems.

“We created a custom user interface for the hospital users which made acceptance of the solution by the medical staff very easy,” said Toon Gors, Project Manager at Youston.

The IT staff of AZ Nikolaas received indepth training from Youston, allowing the staff to enhance the system, which includes two centrally located production scanners and multiple decentralized multi-function scanning devices, by themselves at any time. With the solution now in production, AZ Nikolaas only contacts Youston on an ad-hoc basis for major updates or complex issues.

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